Your staff is already using AI.The question is who is leading it.
Employees, teachers, and staff are pasting sensitive information into free chatbots. Vendors are selling you AI powered everything. Your board is asking questions you cannot answer yet. You do not need a $400,000 Chief AI Officer. You need AI leadership that fits your budget and your reality.
The cost of nobody in charge.
AI is already inside your organization. The only question is whether it is governed.
The data exposure you cannot see
Right now, someone on your staff is using a free AI tool with information that should never leave your building. Without a policy, you own that risk and do not know it exists.
The board question that is coming
What is our AI strategy? is being asked in boardrooms everywhere. Leaders who answer with a shrug lose credibility. Leaders who answer with a governance framework and a roadmap gain it.
The money about to be wasted
Every vendor now claims AI. Without an evaluation framework, you will buy tools your staff never uses, at prices built for organizations ten times your size.
The hours you are paying for twice
Your best people spend a shocking share of their week on repetitive work a well built AI workflow handles in seconds. You are paying salaries for tasks that no longer require a human, and losing the judgment those hours could have bought.
Every Florida charter board needs an AI policy by July 1, 2027.
The State Board amended Florida's internet safety rule to cover AI. Every district school board and charter governing board must adopt and implement the amendment. We write the policy, train your staff and set up your parent notices, so your board can vote this spring and your school opens 2027-28 in compliance.
A policy with 18 required elements
Parent notice and opt-in with a non-AI alternative, supervision and a staff shutoff for agentic tools, human review of any AI decision, vendor data protections, 30 days of interaction records and academic integrity rules.
Training for every teacher and administrator
On AI risks and limits, safety and compliance, plus an effectiveness review of each tool you approve.
Public reporting
A current list of approved tools on your website that parents can find, a report to FDOE on every AI tool in use, and incident reports when a tool acts unexpectedly.
Boards may not deploy AI designed, marketed or configured to:
- meet students' social or emotional needs, including SEL
- simulate friendship, companionship or a relationship with a student
- use human-like design to keep students engaged
Check each item your internet safety policy already covers.
Tick the items your policy already covers to see where you stand.
The real deadline is your spring board meeting.
Most boards meet monthly. Working back from July 1, a draft should be ready by March.
Draft
Gap review, policy draft and a vendor review of the tools your teachers already use.
Adopt
Board packet, first reading and adoption vote. Staff training before the school year.
Implement
Parent notices sent, approved-tool list live on your website, FDOE report ready.
Florida rule packages. Fixed fees, every required element covered.
Built for Florida charter schools. No hourly billing.
| Included | Policy Ready $3,500 | Policy + Staff Ready $6,500 Recommended | Full Implementation $9,500 |
|---|---|---|---|
| Gap review of your current internet safety policy | ✓ | ✓ | ✓ |
| Board-ready AI policy amendment with a compliance crosswalk | ✓ | ✓ | ✓ |
| Tool approval and vendor review procedure | – | ✓ | ✓ |
| Required staff and administrator training, with records | – | ✓ | ✓ |
| Parent notice letter and opt-in form | – | – | ✓ |
| Public approved-tool list, FDOE tool report and incident procedure | – | – | ✓ |
| Support at your board adoption meeting, plus a 60-day check-in | – | – | ✓ |
Founding client rate. The first five schools to sign receive 20% off any package. Three or more schools can share one training session and split its cost.
Training on its own
For schools whose attorney or management company is writing the policy, but who still need the required training.
Staff AI compliance training
$2,500The training the rule requires for teachers and administrators: AI risks and limits, safety, academic integrity and your policy. 90 minutes, virtual or on-site, with completion records.
Administrator tool-review workshop
$1,500How to vet an AI tool before approval: effectiveness evidence, vendor disclosures, agentic-tool controls, data protections and 30-day records.
Parent AI night
$1,000A plain-language session that walks families through your approved tools, the parent notice and the opt-in.
Annual refresher
$1,500 / yrTraining for new staff, updates when the rule or FDOE guidance changes, and a review of your approved-tool list.
Prices are per school.
Many schools can use Title II-A (professional development) or Title IV-A (effective use of technology) funds for policy and training work, depending on their plans and approvals. We provide scope and invoice language to support your request. Confirm eligibility with your federal programs contact.
Want the one-page list of all 18 elements and 3 prohibitions? Email maaponte@theintellectuallibrary.com with "checklist" in the subject line.
Not legal advice. Your board's counsel should review the final policy before adoption. Independent advisory firm, not affiliated with the Florida Department of Education or Cognia.
Advice from someone who built it, not just read about it.
Most AI consultants have never run an organization. I led a public charter school through state corrective action while building and deploying the AI systems that automated our compliance tracking, board reporting, and daily operations, on a budget most consultants would call impossible. The outcome: full accreditation and full charter renewal. The systems I help you build are not theoretical. I run my organization on them.
This page, including the live AI guide below, was built on the same stack and process I will use for your build.
Don't take my word for it. Ask the system.
This is Nicole, Mr. Aponte's AI assistant, built on the same stack and process he delivers to clients. Describe your organization and what you're facing, and she'll point you to the right starting point. She is an AI, not a person, and she'll tell you plainly if you don't need paid help.
Nicole gives structured guidance, not legal or financial advice. Conversations may be reviewed to improve the advisory. When a client engagement includes an assistant like this one, it ships with the same disclosure standards you see here.
How it works.
Book a short, free conversation
No pitch. Just questions about where your organization stands and what is keeping you up at night.
Start with the Assessment
Two weeks, fixed price, clear deliverable. You will know exactly what you are working with.
Decide with a roadmap in hand
Most clients know what they need by the end of the readout. No pressure, no lock in.
Five ways to take control.
One data exposure incident, one wasted vendor contract, one board meeting you can't answer: any single one of them costs more than everything on this page.
Each engagement stands alone. Each one builds the case for the next.
AI Readiness Assessment
Know exactly where you stand.
A complete inventory of how AI is already being used in your organization, including the uses you do not know about. Risk snapshot, ranked opportunity map, and a one page 90 day roadmap you can hand your board. Written report plus a one hour readout.
AI Governance Package
Answer the board, or the examiner, with confidence.
A board ready AI use policy, staff guidelines, student and client data guardrails, an approved tool list and a vendor evaluation rubric, plus a hands on staff training session, customized to your organization and delivered with a presentation you can give yourself. The document set that turns AI from a liability into a governed asset. Florida public and charter schools: the Florida rule packages above cover Rule 6A-1.0957 in full.
Workflow Discovery Sprint
Find the hours hiding in your operation.
Consent based workflow capture across your team: screen recording, structured shadowing, and time audits over two working days. You receive an Automation Map ranking every repetitive task by hours consumed, automation difficulty, and estimated ROI, plus a build plan for the AI assists that eliminate the worst offenders. Implementation available as a follow on engagement.
Fractional AI Leadership
Executive AI leadership without the executive salary.
Monthly strategy sessions, oversight of one active implementation, staff training, and a board ready progress summary every month. The role of a Chief AI Officer at a fraction of the loaded cost of hiring one. Limited to two partner organizations at a time.
Interim AI Lead
An acting head of AI for the season you need one.
For a set term, Mr. Aponte serves as your acting head of AI: strategy and a 12 month roadmap, policy and governance, vendor decisions, pilots and custom builds, and reporting to your board, head of school, owner or CCO. You finish with a trained team and a documented handoff to an internal owner or permanent hire. One interim client at a time.
Most organizations start with the Readiness Assessment.
When the fix is software, we build it.
Operational platforms built and running today in a Florida charter school and multiple consumer products, including staff command centers, an AI-powered finance platform, and a gamified learning app.
AI Working Session
Bring a problem. Leave with something working.
A 90 minute live 1:1 session, and you choose the focus: build a working tool you own, connect AI to the tools you already use, or map a clear AI plan for your business. The fee is credited toward a full build if you want more.
Command Center Build
A custom internal app for your team, in weeks.
A custom dashboard or operations app for staff management, compliance, or client operations, with AI features built in where they earn their place. Delivered in weeks, not quarters. Training and handoff included.
Full Product Build
From spec to launch.
End to end design and development for client facing or school facing applications. Product spec, build, and launch support, with ongoing iteration available by retainer.
Maintenance Plan
So it keeps working after launch.
Hosting and platform updates managed, fixes and small improvements, and a monthly check on usage and data handling. Required with every build.
The organizations that get AI right will not be the ones with the biggest budgets.
They will be the ones with someone accountable for it.